Supplier invoices

Only posted invoices create a supplier liability. Go to Purchasing & expenses → Invoices.

Post an invoice from an order

1. On Orders, select Create invoice on an approved, received or closed-short order.
2. The supplier and the order’s subtotal and tax are filled in. Enter the supplier’s Invoice number, then check the Invoice date and Due date. The due date comes from the supplier’s payment terms.
3. Adjust Subtotal and Tax to match the supplier’s invoice if needed.
4. Select Post liability.

Post an invoice without an order

Select Post invoice, choose the Supplier and fill in the same fields.

Record a payment

Select Record payment on the invoice and enter the amount, the payment method and an optional reference. The Paid and Balance columns update. Fully paid invoices show as PAID.

Note

A receipt that an invoice refers to can’t be reversed.